How to Request a Bearing Quotation

A bearing quotation is only as accurate as the inquiry behind it. If the inquiry says “6205, 1000 pcs”, the supplier quotes an open 6205 with normal clearance in its own standard packing, because that is what the number means. If you needed a sealed C3 bearing in printed boxes, the price is for the wrong product, and you find out after comparing it with a quote that was for the right one. This page lists what to put in a bearing RFQ, gives a template you can copy, and points out the items buyers most often leave out.

What to include in a bearing RFQ

Item	Why it matters	Example
Full model number	Prefixes and suffixes define the product	6205-2RS/C3, not 6205
Quantity per model	The quote is made line by line	6205-2RS/C3: 2,000 pcs
Closure	Open, shield or seal changes the bearing	2RS, ZZ, open
Clearance	No mark means C0	C3 for motors
Precision and noise	Standard is P0; deep groove ball bearings are Z3V3	P6, or a stated noise requirement
Grease	Type, temperature range or fill, if not standard	−40 to 120 °C grease
Marking	What is printed on the ring	Your authorized brand, factory brand or neutral
Packaging	How you need the bearings packed and marked	Printed boxes with your artwork; your shipping marks
Trade term and port	Decides which costs are in the price	FOB Qingdao, CIF your port
Inspection and documents	Report items, certificates	Inspection report, material certificate, Form COO
Application (optional)	Helps check that the specification suits the job	Fan motor, conveyor tail pulley

Two items save the most back-and-forth: the full model number and a photo. With those, most other questions answer themselves.

Copy-ready RFQ template

Copy this into your email and fill in the brackets. One line per model works well; for long lists, send a spreadsheet with the same columns.

Subject: RFQ – [your company] – [number of lines] bearing models

Company: [name, country]
Contact: [name, email, phone]
End use: [machine or application, if you can share it]

Line | Model (full designation) | Quantity | Notes
1    | [6205-2RS/C3]            | [2000]   | [Z3V3 standard is fine]
2    | [UCP208]                 | [200]    | [complete unit, metric]
3    | [30206]                  | [500]    | [complete bearing]

Marking on rings: [our authorized brand / factory brand / neutral]
Box printing: [artwork attached / factory standard / plain]
Packing: [your packing requirement, if any]
Grease (sealed bearings): [standard / specify type or temperature range]
Trade term: [FOB / CFR / CIF / other] [port]
Documents needed: [commercial invoice, packing list, certificate of origin, Form COO, other]
Inspection: [standard / inspection report items]
Attachments: [photos of old bearings and markings, drawings]

Items buyers often leave out

Prefix and suffix letters. This is the gap we see most. Without the letters, the factory cannot tell what quality and features you expect, so it falls back to the basic number. Copy the designation from the ring exactly.

Clearance. No clearance mark means normal clearance (C0). Motor bearings, pump bearings and hot-running positions are often C3. Write it in the model, for example 6306-2RS/C3.

Noise and grade. If the bearing goes into a motor, fan or appliance where noise matters, say so. A standard bearing in equipment designed for a quieter grade is a common cause of complaints. FULI deep groove ball bearings are Z3V3 as standard. If you need a quieter grade, tell us and we will confirm whether we can supply it.

Inch vs metric. For mounted units and tapered bearings, state whether the bore is metric or inch. UC208 is 40 mm; UC208-24 is 1-1/2 in.

Complete unit or part. For mounted units, say whether you want the complete unit, the insert only or the housing only. For tapered bearings, say whether you want the complete bearing, the cone or the cup.

OEM numbers alone. An OEM part number must be matched to a standard bearing before it can be quoted. Send the dimensions and a photo with it.

Marking and packaging. Box printing and ring marking are agreed before production. Leaving them until after the quote can change the price. The packaging guide lists what to specify.

Port and trade term. A quote without a trade term cannot be compared with another. Our FOB vs CIF guide explains the options.

What happens after you send it

1. We check every line against the standard designations. Where an OEM number or a brand suffix needs matching, we confirm the standard model with you.
2. We prepare the specification sheet. If any item cannot be supplied exactly as asked, it is marked as an exception on the same sheet; we do not substitute a different bearing without telling you.
3. You receive the quotation with the price per line on the stated trade term. Ask which lines are in stock if timing matters.
4. Once you confirm, the order goes into production or is picked from stock, checked and packed as agreed.

If you want to know the number and size of the balls in a bearing, ask in the inquiry. Bearings are standard parts, and we give these figures.

Our guide to reading a bearing price list explains how to check the quote line by line when it arrives. Before you send the list, the pre-order check helps catch missing suffixes and inch/metric mix-ups.

Send your inquiry

Email sales@fuli-bearings.com or use the contact page. The bearing buying guide covers the whole process. If the bearing number is worn, the bearing size finder helps you identify it from measurements, and the bearing cross reference pages cover common series and brand designations for dimensional interchange.

Backed by 20+ years of bearing export experience in Linqing, Shandong. FULI ships to 50+ countries & regions.